Genealogy Application

The Office of Vital Records performs searches of Birth, Death and Marriage Records for genealogical purposes. Only uncertified copies are provided and are marked with the statement "For Genealogical Purposes Only." 

  • Birth certificates - if on file for at least 75 years and the person whose name is on the birth certificate is known to be deceased.
  • Death certificates - if on file for at least 50 years.
  • Marriage certificates - if on file for at least 50 years and both spouses are known to be deceased.

Request for vital records via fax or email are NOT accepted. 

Are the time periods ever waived? 

If the applicant is a direct-line descendant, i.e., the child, grandchild, great grandchild of the person whose record is requested the time periods are waived. If a waived is request the applicant must provide the following documentation to establish that relationship:

  • Proof of their relationship to the person whose record they are requesting.
  • Proof of the death of the person whose birth certificate they are requesting.
  • Proof of the death of both spouses whose marriage certificate they are requesting.

Required Fees

The standard fee for a genealogy copy is $22.00. Fee varies depending on requested number of years to be searched. Please refer to the table below to see the fee schedule set forth by the New York Department of Health.

Period Searched

Fee

1 to 3 years

$22.00

4 to 10 years

$42.00

11 to 20 years

$62.00

21 to 30 years

$82.00

31 to 40 years

$102.00

41 to 50 years

$122.00

51 to 60 years

$142.00

61 to 70 years

$162.00

71 to 80 years

$182.00

81 to 90 years

$202.00

The following must be sent with your application: 

  • Proof of valid - identification 
  • The correct fees


Types of Acceptable Identification

A. One of the following forms of valid photo-ID

  • Driver’s License 
  • State-issued, nondriver photo-ID card 
  • Passport 
  • U.S. Military-issued, photo-ID

                                                 OR

B. Two of the following showing the applicant's name and address:

  • Utility (ex: Gas, Electric, Cable) or telephone bill
  • Letter from a government agency dated within the last six months

Please do not send in original ID documents, only copies are required. Please make sure the copy is legible. 

Important Note -- Failure to include necessary identification will result in the denial of your application. 

Payment of Fees

Acceptable forms of payment include:

  • Personal Check or Certified Check
  • Money Order 
  • Cash 
  • Credit/Debit 

If submitting check or money order, please make payable to the Incorporated Village of Hempstead or simply, Village of Hempstead.

Please Note -- Cash and Credit/Debit are only acceptable if applicant makes an in-person request at the Village Hall. 

Please bring or send Genealogy Application (PDF)  along with identification, proof of need, and the appropriate fee to:

Incorporated Village of Hempstead

99 James A Garner Way

Hempstead, NY 11550

Attn: Vital Records

Additional Information

If you are not certain that the requested record exists in the Village of Hempstead, you may contact New York State Vital Records Office. Please see New York State Department of Health –Genealogy Records & Resources for more information.

New York City Records - New York County (Manhattan), Kings County (Brooklyn), Bronx County (The Bronx), Richmond County (Staten Island), and Queens County (Queens), contact: New York City Department of Health and Mental Hygiene.

Birth, Death and Marriage Certificates are maintained by the municipality in which the event took place: the towns, cities, and the incorporated villages. To assist you in locating the appropriate village, town, or city responsible for maintaining your records please visit Nassau County Vital Records.

Questions and Comments

If you have questions or comments you may contact The Office of Vital Records at 516-478-6201 or 516-478-6436.